Tender Guidelines

What is a tender?

A tender is an offer to do work or supply goods at a fixed price. When government 'puts out a tender', this means government asks the public for price offers to do work or supply goods. Once the government accepts a tender, it is binding to both the government and the person or company who won the tender. Therefore, the person or company has to provide the goods or services in the manner agreed to and at the price offered; and the government must pay the agreed price at the agreed time.

What is the first step in the tender process?

The Sarah Baartman District Municipality requires businesses to register on the database of suppliers before it will consider using the business as a service provider. These company registration documents are available on the website (home page/download supplier database application) and from the municipal offices in Port Elizabeth. Once the business is listed on the database, it is ready to submit tenders to the municipality.

Where does a business find tender applications?

The Sarah Baartman District Municipality advertises tenders on the website and in local newspapers such as The Herald, Die Burger and community newspapers such as Grocott's Mail and the Kouga Express.

How does a business complete a tender?

How are tenders awarded?

Tips for tendering

Maximizing your tender points

The winner of a tender usually scores the highest number of points in the tender evaluation process. All tenders will state how these points are allocated but they are usually for the following:

To maximize the chance of winning the tender, each of these items needs to be evaluated individually and an effort must be made to score full points for each item.

There are a number of ways of maximizing these points and they include the following:

The tender evaluation committee is not always obliged to award the tender to the organization with the highest score or lowest price offer. They may award the tender to an organization with which they feel most comfortable. Thus neatness of presentation can count for a lot. Make sure your tender is always accurate, easy to read and well presented.